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Efficiently managing interview scheduling is crucial for maintaining a well-balanced workload and ensuring a positive experience for both interviewers and candidates. ModernLoop's Interviewer Load Limits, Work Hours, and Buffer Times functionalities are designed to streamline scheduling processes while preventing burnout and optimizing team availability.

This article explores how these features empower administrators and interviewers to set clear boundaries, align schedules with work preferences, and create buffer periods for preparation and recovery. Whether you're setting daily limits, defining custom work hours, or adding breaks between interviews, ModernLoop provides the tools to ensure a seamless and effective scheduling experience.

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In This Article

Interview Load Limits

The Interviewer Load Limit functionality in ModernLoop allows administrators to define and manage the number of interviews or hours interviewers are expected to participate in during a given day or week. This helps to maintain a balanced workload and prevent interviewer burnout while ensuring enough coverage for interview schedules.

Key Features

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Daily and Weekly Load Limits:

• Daily Limit: Set a cap on the number of interviews or hours interviewers can handle in a single day (e.g., 3 interviews or 4 hours).
• Weekly Limit: Establish a total number of interviews or hours for the week (e.g., 10 interviews or 9 hours). </aside>

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Interviewer Portal Adjustments:

• Interviewers with access to adjust their own limits through the Interviewer Portal are restricted from setting their limits below the recommended minimum.
• Admins retain the ability to override and adjust limits below the recommended minimum if necessary. </aside>

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Recommended Minimums:

• Recommended minimums (e.g., 1 hour/3 interviews daily or 5 hours/10 interviews weekly) ensure interviewers cannot lower their load limits below a certain threshold if allowed to adjust their own limits through the Interviewer Portal. </aside>

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Customizable Default Limits:

• Admins can choose between Unlimited or Set Limit for both daily and weekly limits.
• Limits can be set in terms of either the number of interviews or total hours. </aside>

How to adjust interviewer load limits.

Work Hours

The Work Hours functionality in ModernLoop allows organizations to define default working hours for their team. This setting ensures interview scheduling aligns with team availability, creating efficiency and avoiding conflicts.

Key Features

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Custom Work Hours:

• Enable the "Use custom work hours" toggle to define specific working hours for each day of the week.
• Days like Saturday and Sunday can be marked as "Unavailable" if no work hours are required. </aside>

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Day-Specific Customization:

• Customize hours for individual days to account for team-specific needs or flexibility (e.g., shorter hours on Fridays).
• Checkboxes allow enabling or disabling availability for specific days of the week. </aside>

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Multiple Time Slots Per Day:

• Add multiple time slots for a single day to reflect breaks or varying work periods (e.g., 9:00 AM–11:00 AM, 12:00 PM–5:00 PM).
• Easily adjust these time blocks using "+" to add new slots or "-" to remove them. </aside>

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Copy Time Settings:

• Use the "Copy time to all" feature to replicate a specific day's work hours across selected days.
• A dropdown allows you to specify which days to apply the copied time, ensuring quick configuration for recurring schedules. </aside>

How to adjust work hours.

Buffer Times

The Buffer Times functionality allows adminis to allocate personal time before and/or after interviews, ensuring interviewers have adequate breaks or preparation time between sessions.