We understand that any process change can have far-reaching effects, and we recognize that your organization may have questions about how the implementation of ModernLoop will impact their workflow and interviewing experience. As part of our commitment to making the transition to ModernLoop as smooth as possible, we have prepared a sample email that provides a clear explanation of how keywords work. We encourage you to customize this email to best suit the needs of your team and ensure that everyone is on board with this exciting new tool.

Sample Email

Dear [Name],

I am thrilled to share with you that we are implementing ModernLoop, a new interview scheduling software, which will simplify our scheduling process and save us valuable time and effort. With its advanced features, ModernLoop will analyze our [Google/Outlook] calendars to identify potential conflicts and customize scheduling settings based on your availability.

One of the standout features of ModernLoop is its ability to recognize specific keywords on your calendar that could impact your availability. This means that we can easily identify when you are out of office and cannot facilitate interviews, and also avoid scheduling conflicts by downranking options that contain specific keywords. Moreover, ModernLoop will prioritize interview scheduling during times specified in the Recruiting Blocks section of the calendar.

Please refer to the matrix below for more details on the specific keywords we will be using:

We are confident that ModernLoop will simplify our scheduling process and increase productivity by minimizing scheduling conflicts. If you have any questions or concerns, please do not hesitate to contact us.

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