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The Meeting Rooms feature in ModernLoop enables you to reserve physical spaces for interviews and debriefs seamlessly. By syncing with your Google or Microsoft directory, ModernLoop provides up-to-date information about available meeting rooms, including:
- Room Name
- Capacity
- Floor
- Availability Status
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In This Article
Adding Meeting Rooms to the Schedule or Reschedule Flow
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Start the Schedule/Reschedule Flow:
Navigate to the schedule or reschedule flow for a candidate.
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Progress Through the Flow:
Complete the Availability, Setup, and Schedules tabs.
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Add Meeting Rooms on the Communications Tab:
- Scroll to the Internal Communications section.
- Choose how to apply the meeting room:
- **Apply to All Interviews:**In the Event details template, select a meeting room to apply to all interviews in this stage.
- **Apply to Individual Interviews:**For each interview invite, select a Meeting room from the dropdown menu.
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Complete the Flow:
Click Finish & Send. The meeting room details will appear on the interviewers' calendar invites.
Updating Meeting Rooms
Meeting Rooms can be updated after a schedule is created. Follow these steps:
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Enter the Update Flow:
Navigate to the candidate's page and select Update Schedule.
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Update Meeting Rooms on the Communications Tab:
- Scroll to the Internal Communications section.
- Adjust meeting rooms for each applicable invitation:
- **Add a Room:**Select a room from the Add meeting room dropdown menu.
- **Remove a Room:**Click the "X" next to the room name.
- Removed rooms will appear in red.
- Rooms can be re-added by clicking the circle arrow icon.
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Complete the Update:
Click Finish & Send.
Adding Meeting Rooms to a Debrief
- Start the Debrief Scheduling Workflow:
- Navigate to the candidate's page and select Schedule Debrief.
- Alternatively, after completing a schedule, select Schedule debrief from the confirmation page.
- Set Up the Debrief:
- Choose a start time, duration, and attendees.
- Click Next: Find Schedules.