<aside> 🆕

The ModernLoop Help Center is now available at https://help.modernloop.io/

This current Help Center will be closing soon, so we recommend updating any saved bookmarks and links within your team’s internal documentation to reflect the new URL.

You can find the new version of this article here.

</aside>

<aside> 📝

The Meeting Rooms feature in ModernLoop enables you to reserve physical spaces for interviews and debriefs seamlessly. By syncing with your Google or Microsoft directory, ModernLoop provides up-to-date information about available meeting rooms, including:

• Room Name
• Capacity
• Floor
• Availability Status </aside>

In This Article

Adding Meeting Rooms to the Schedule or Reschedule Flow

1. Start the Schedule/Reschedule Flow:

   Navigate to the schedule or reschedule flow for a candidate.

2. Progress Through the Flow:

   Complete the Availability, Setup, and Schedules tabs.

3. Add Meeting Rooms on the Communications Tab:

   • Scroll to the Internal Communications section.
   • Choose how to apply the meeting room:
     • **Apply to All Interviews:**In the Event details template, select a meeting room to apply to all interviews in this stage.
     • **Apply to Individual Interviews:**For each interview invite, select a Meeting room from the dropdown menu.

4. Complete the Flow:

   Click Finish & Send. The meeting room details will appear on the interviewers' calendar invites.

   

Updating Meeting Rooms

Meeting Rooms can be updated after a schedule is created. Follow these steps:

1. Enter the Update Flow:

   Navigate to the candidate's page and select Update Schedule.

2. Update Meeting Rooms on the Communications Tab:

   • Scroll to the Internal Communications section.
   • Adjust meeting rooms for each applicable invitation:
     • **Add a Room:**Select a room from the Add meeting room dropdown menu.
     • **Remove a Room:**Click the "X" next to the room name.
       • Removed rooms will appear in red.
       • Rooms can be re-added by clicking the circle arrow icon.

3. Complete the Update:

   Click Finish & Send.

   

Adding Meeting Rooms to a Debrief

1. Start the Debrief Scheduling Workflow:
   • Navigate to the candidate's page and select Schedule Debrief.
   • Alternatively, after completing a schedule, select Schedule debrief from the confirmation page.